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Become A Volunteer

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INTERESTED IN BECOMING A VOLUNTEER?

Thank you for your interest in volunteering for the Flourish (F3) Church Conference! We are grateful for your enthusiasm and look forward to having you join our volunteer team. 

 

To get started, please take a moment to review the available volunteer opportunities listed below. Then, scroll down to fill out the volunteer sign-up form.

 

Volunteers must be at least 18 years old and members of The Fort Bend Church. The deadline to register as a volunteer is June 16. 

 

All volunteers must wear the official conference Polo shirt while serving. If you register for the conference and sign up to volunteer by May 31, the shirt is included; otherwise, you must purchase your shirt using the link provided below. Volunteer shirts will not be sold during the conference. 

 

Mandatory Volunteer Training Sessions  

  • June 27th 7 PM ZOOM (virtual) 

  • ** July 13th 10 AM TFBC (in-person) or
    ** July 20th
    10 AM TFBC (in-person)
     

     

    ** Attending one of these sessions is mandatory to ensure you are well-prepared for your role during the conference. Further details will be provided upon registration.
     

Contact Us:

For more information or questions regarding volunteering for the Flourish (F3) Conference, please email, volunteer@thebend.org.  

Responsible for 

  • Aiding guest speaker, as needed 
  • Assist with materials 
  • Act as timekeeper to advise the speaker 

Responsible for checking in registered class attendees and reminding attendees to complete class surveys 

Skill set needed for this role: 

  • Hospitality 
  • Comfortable downloading/using apps on Apple or Android devices 
  • Patience 

Available Shifts:  

  • Wednesday, July 31 – 12:00 pm to 4:00 pm 
  • Thursday, August 1 – 1:00 pm to 4:00 pm 
  • Friday, August 2 –      1:00 pm to 4:00 pm 

*** Times are subject to change 

Conference Hosts (CHs) warmly greet attendees with smiles, courtesy, and flexibility in their assignments. They cover various areas like entrances, hallways, elevators, and information booths across both buildings. CHs are always available to assist attendees in finding classrooms or designated conference areas. 

(CHs should walk, (DO NOT) point Attendees to the location they are looking for).  

Conference Hosts will cover primary corridors or high-traffic areas to direct the flow of traffic between entrances, connectors, LC multi-purpose gym/food court (especially during lunch), break-out sessions; lavatories (etc.), and should be prepared to provide general conference information. CHs should take breaks and refresh themselves as needed in the Volunteer Hospitality Center. 

Conference Hosts will remain on the floor until all Attendees are in the Sanctuary for Morning Worship/Mass Sessions, during session breaks, when Attendees are transitioning from morning sessions to lunch, and transitioning from lunch to the afternoon breakout sessions or panels. The primary eating area for conference attendees will be the LC multi-purpose Gym. CHs should transition back on the floor for traffic control at least 10 minutes before the start or end of all sessions. 

Conference Hosts arriving for the (FULL DAY and MORNING SHIFTS ONLY) will receive lunch tickets to eat at lunchtime. CHs arriving for the afternoon shifts should assist with transitioning Attendees from lunch to the breakout sessions. Lunch tickets will be issued to the afternoon CHs who want to eat after Attendees have been in the breakout sessions.  

Lunch Tickets will be issued by the Conference Ambassador Area Lead each day. 

Conference HostsMUST keep noise down while in the Volunteer Hospitality Center to avoid disrupting the breakout session in progress. 

Available Volunteer Shifts: 

Wednesday – Friday 

Full Day | 7:45 am - 4:30 pm 
 
Partial Days: 
7:45    am - 12:30pm 
12:00 pm - 4:30pm 

Logistic Team  - Quality Control
Provide
 quality check of facility; conduct full walk-through and ensure all set-ups are as planned (classrooms, signage, trash receptacle, etc.). 

Count inventory of daily supplies. 

Receive inventory into the F3 conference and coordinate the distribution to specific areas. 

Requirements:  

 

  • Lift up to 20 lbs. 
  • Fast pace walking to set up for classroom or area due to change. 

 

Available Shifts: 

  • Monday – Friday 
  • 7:30 am – 12 pm 

 

Logistic Team- Startup/Closing Preparation 

 

Conference Start-up Preparation/Closing Preparation 

 

Available Shifts: 

 

  • Monday 
  • 12:00 pm – 8:00 pm 
  • Tuesday 
  • 12:00 pm – 8:00 pm 
  • Saturday 
  • 9:00 am – 12:00 pm 

 

Logistics Team- Setup Preparation 

 

Provide set up of dining facility, classrooms, auditorium.  

Transport of equipment to classrooms. 

Organize dining facility with Hospitality team. 

Transport supplies to various locations throughout the campus. 

Help hospitality team with dining facility needs (if needed). 

 

Requirement: 

  • Lift up to 50 lbs. 

Available Shifts: 

  • Wednesday through Friday 
  • 7:30 am -12 pm (Shift 1) 
  • Monday 
  • 12:00 pm – 8:00 pm 
  • Tuesday 
  • 12:00 pm – 8:00 pm 
  • Saturday 
  • 9:00 am – 12:00 pm 12:30 pm - 5:30 pm (Shift 2) 

Serve and/or distribute lunch to conference attendees daily. 

Greet guests and assist limited mobility/elderly diners as needed 

Available Shifts: 

  • Thursday & Friday 
  • 11:00 am – 2:00 pm 

Lunch Setup/Cleanup Crew 

Responsible for set up/cleanup before and after lunch daily 

Available Shifts: 

  • Thursday & Friday 
  • 10:30 am – 2:30 pm 

Celebration Setup/Cleanup Crew 

Responsible for set up/cleanup before and after the TFBC/Pastor’s 20th Anniversary + F3 Closing Celebrations 

Available Shifts: 

  • Thursday & Friday 
  • 5:30 pm – 9:30 pm 

Décor Team Responsibilities 

**Team Overview:** 

The Decor Team is responsible for creating a welcoming, inspiring, and visually appealing environment that aligns with the theme and objectives of the conference. This involves planning, sourcing, setting up, maintaining, and dismantling decorations throughout the event.  

Pre-Conference Responsibilities: 

Planning and Design: 

   - Collaborate with conference organizers to understand the theme and vision. 

   - Create a detailed decor plan, including layout, color schemes, and specific decor elements. 

   - Prepare a list of materials and supplies.  

Sourcing and Procurement: 

   - Identify and source decorations, materials, and supplies. 

   - Coordinate with TFBC Staff and vendors for purchasing or renting decor items. 

   - Ensure timely delivery of all materials.  

Setup Responsibilities: 

  1. Venue Preparation:

   - Arrive early to set up decorations according to the decor plan. 

   - Ensure all areas, including the main hall, breakout rooms, registration area, and other common spaces, are decorated appropriately. 

   - Coordinate with other teams (e.g., TFBC Staff, Facilities) to ensure decor elements do not interfere with their setups.  

  1. Signage and Wayfinding:

   - Install signs and directional aids to help attendees navigate the conference venue. 

   - Ensure all signage is clearly visible and aligned with the conference branding. 

  1. Final Touches:

   - Perform a final walkthrough to ensure all decorations are properly placed and aesthetically pleasing. 

   - Make any necessary adjustments to enhance the overall look and feel.  

During the Conference: 

  1. Maintenance:

   - Regularly check and maintain decor elements to ensure they remain intact and visually appealing. 

   - Address any issues or damages promptly.  

  1. On-the-Spot Adjustments:

   - Be available to make any needed adjustments or additions to the decor based on real-time feedback or changing needs. 

Post-Conference Responsibilities: 

  1. Takedown and Cleanup:

   - Carefully dismantle all decorations and signage. 

   - Pack and store reusable items properly for future use. 

   - Ensure the venue is left clean and free of any decor-related debris. 

  1. Inventory and Reporting:

   - Take inventory of all decor items and report any damages or losses. 

   - Provide feedback and suggestions for future events based on the experience.  

Communication: 

Team Coordination: 

   - Maintain clear and regular communication with all team members and volunteers. 

   - Attend meetings to discuss progress and address any issues. 

   - Provide updates on the decor setup and any changes needed.  

Available Shifts: 

  • Vendor arrival & set up shift:  Monday, July 29, 2024 and Tuesday, July 30, 2024 
    Wednesday, July 31, 2024
  • 8:00 am – 10:00 pm (Shift 1)
  • 6:30 pm – 8:30 pm (Shift 2)
  • Thursday, August 1, 2024
  • 8:00 am – 10:00 am (Shift 1)
  • 4:00 pm – 4:30 pm (Shift 2)
  • 6:30 pm – 8:30 pm (Shift 3)
    Vendor conference shift:  July 31 – August 2, 2024 
  • 8:00 am – 10:00 am (Shift 1)
  • 4:00 pm – 4:30 pm (Shift 2)
  • 6:30 pm – 8:30 pm (Shift 3)

All Registration Volunteers must possess the following Qualities: 

Engaging: Enjoys meaningful interactions with people, fostering positive connections 

Energetic: Maintains high energy levels, capable of continuous walking and standing for extended periods 

Patient: Demonstrates patience and maintains a friendly demeanor, even in challenging situations 

Tech-Savvy: Proficient in using iPhones and iPads, adept at navigating and utilizing various apps with ease 

CONFERENCE BAG ASSEMBLY 

DUTIES 

  • Assembly of Conference Bags, including Attendee gift, flyer
    inserts and Name Badges 
  • The process includes multi-steps/multiple days 

AVAILABLE SHIFTS 

Saturday, July 13, 2024 

  • 11:00 am – 2:00 pm 

Saturday, July 20, 2024 

  • 11:00 am – 2:00 pm

REGISTRATION CHECK-IN VOLUNTEERS  

DUTIES  

  • Registration volunteers will be responsible for checking in Attendees using their Registration Confirmation/ bar code using conference kiosk, conference tablet or own mobile device   
  • Registration volunteers will distribute the Conference Gift 
  • Registration volunteers will assist with Name Badge distribution  

AVAILABLE SHIFTS 

Wednesday, July 31, 2024 

  • 7:45 am – 12:00 pm (Shift 1) 
  • 12:00 pm – 5:00 pm (Shift 2) 

Thursday, August 1, 2024 

  • 7:15 am – 12:00 pm (Shift 1) 
  • 12:00 pm – 5:00 pm (Shift 2) 

REGISTRATION GREETERS  

DUTIES 

  • Welcoming, friendly smile: Set a positive tone as the first face attendees see. 
  • Guided Assistance: Direct attendees to registration and provide general help. 
  • Help keep lines short and moving 

 AVAILABLE SHIFTS 

Wednesday, July 31, 2024 

  • 8:00 am – 12:00 pm (Shift 1)  
  • 12:00 pm – 4:00 pm (Shift 2) 


Thursday, Aug 1, 2024
 

  • 8:00 am – 12:00 pm (Shift 1) 
  • 12:00 pm – 5:00 pm (Shift 2) 


Friday, Aug 2, 2024

  • 8:00 am – 12:00 pm

Responsibilities: 
 

  • Ensure smooth traffic flow and efficient parking for conference attendees.   
  • Direct attendees (traffic) to handicap or reserved parking, where required 
  • Be prepared to provide general information about overflow parking. 

 

Available Shifts: 

  • Wednesday, July 31, 2024 
  • 8:00 am – 10:00 pm (Shift 1) 
  • 6:30 pm – 8:30 pm (Shift 2) 
  • Thursday, August 1, 2024 
  • 8:00 am – 10:00 am (Shift 1) 
  • 4:00 pm – 4:30 pm (Shift 2) 
  • 6:30 pm – 8:30 pm (Shift 3) 
  • Friday, August 2, 2024 
  • 8:00 am – 10:00 am (Shift 1) 
  • 4:00 pm – 4:30 pm (Shift 2) 
  • 6:30 pm – 8:30 pm (Shift 3) 

Responsibilities: 
 

  • Offer basic first aid support and guidance in case of minor medical incidents or emergencies   
  • Provide wellness checks, as needed, aiding individuals who may require support or medical attention. 
  • Call 911 if major medical emergency 

 

Requirements:  

 

  • Basic understanding of health and wellness principles, first aid procedures, and emergency response protocol.  
  • Empathy and compassion. Ability to interact with attendees in a caring and supportive manner, especially during stressful situations. 
  • Clear and concise communication skills 
  • Reliable and responsive 

 

Available Shifts: 

  • Wednesday, July 31, 2024 
  • 8:00 am – 12:00 pm (Shift 1) 
  • 12:00 pm – 4:00 pm (Shift 2) 
  • 7:00 pm – 8:30 pm (Shift 3) 
  • Thursday, August 1, 2024 
  • 8:00 am – 12:00 pm (Shift 1) 
  • 12:00 pm – 4:00 pm (Shift 2) 
  • 7:00 pm – 8:30 pm (Shift 3) 
  • Friday, August 2, 2024 
  • 8:00 am – 12:00 pm (Shift 1) 
  • 12:00 pm – 4:00 pm (Shift 2) 
  • 7:00 pm – 8:30 pm (Shift 3) 

 

Responsibilities:  

  • Courteously remind vendors to adhere to mandatory vendor requirements (as needed), especially no food or drinks at vendor tables.  The full list of requirements and vendor table layout will be provided to you prior to the conference.    
  • Provide vendor set-up guidance (i.e., ensure table set-ups avoid violations & safety hazards). 
  • Direct attendees toward Vendor areas. 
  • Be prepared to provide general information about the conference schedule. Many times attendees and vendors will inquire about session locations and/or when sessions begin or end.  

Available Shifts: 

  • Vendor arrival & set up shift:  Monday, July 29, 2024 and Tuesday, July 30, 2024 
    Wednesday, July 31, 2024
  • 8:00 am – 10:00 pm (Shift 1)
  • 6:30 pm – 8:30 pm (Shift 2)
  • Thursday, August 1, 2024
  • 8:00 am – 10:00 am (Shift 1)
  • 4:00 pm – 4:30 pm (Shift 2)
  • 6:30 pm – 8:30 pm (Shift 3)
    Vendor conference shift:  July 31 – August 2, 2024 
  • 8:00 am – 10:00 am (Shift 1)
  • 4:00 pm – 4:30 pm (Shift 2)
  • 6:30 pm – 8:30 pm (Shift 3)